| Employer | Aspire Professional Corp (CPA) |
| Salary | $ 24/hr |
| Terms | Permanent P/T up to F/T |
| Start Date | |
| Requirements |
Qualifications & Skills Post-secondary education in accounting, bookkeeping, or business administration, or equivalent practical experience. Experience in an accounting or other professional services office is an asset, particularly in a digital environment. Proven dependability and commitment to maintaining consistent in-office hours. High degree of confidentiality in handling client and business information. Strong organizational skills and attention to detail. Warm, professional communication style with a client-first mindset. Ability to work independently in a quiet, structured environment. Strong problem-solving skills and comfort troubleshooting administrative or digital issues. Proficiency in Microsoft Office; experience with QuickBooks Online, Dext, CRM systems, DocuSign, Adobe Professional, Motion, or similar tools is an asset |
| Duties |
Role Overview The Administration and Accounting Assistant is responsible for reception, client experience support, office management, and accounts payable and receivable functions for both the firm and assigned clients. This role supports the broader Aspire team by ensuring administrative, financial, and office operations run smoothly and efficiently. This is largely an in-office position expected to be 20-30 hours per week, based on the candidate and the seasonality of the practice. Key Responsibilities Reception & Client Experience Greet clients warmly and professionally, ensuring every interaction reflects Aspire’s high-touch service approach. Respond to client calls and emails promptly, clearly, and professionally. Facilitate client document drop-off and pick-up (paper and paperless), maintaining confidentiality and proper documentation. Assist clients with scheduling meetings and navigating digital tools such as the Client Portal. Follow up with clients to ensure documents are received, questions are answered, and next steps are clear. Support a positive, calm, and welcoming office environment for clients and visitors. Administrative Support Support client onboarding and offboarding processes, ensuring steps are completed accurately and on time. Maintain Practice Management and CRM systems with accurate, up-to-date client and stakeholder information. Prepare meeting transcripts, action items, and administrative follow-ups as required. Maintain process documentation, manuals, and templates to ensure clarity, accuracy, and consistency. Assist with project tracking and reporting to support timely completion of client work. Provide general administrative support to the Aspire team as needed. Office & Facilities Management Maintain consistent in-office hours to support client and team needs. This may vary between the busy vs quieter times of year. Manage boardroom scheduling and preparation; ensure the space is professional, welcoming, and reset after meetings. Coordinate stocking of office, kitchen, and general supplies. Maintain a clean, organized, and functional office environment. Liaise with service providers as required (e.g., phone systems, maintenance). Assist with basic health and safety protocols to maintain a compliant workplace. Accounting & Financial Support Assist with accounts payable and accounts receivable for Aspire and assigned clients. Process transactions using tools such as QuickBooks Online, Dext, and related systems. Support billing, collections, and follow-up on outstanding receivables in a professional manner. Assist with cheque preparation, signing coordination, and distribution. Support internal financial administration as assigned. |
| To Apply | Please use the contact information as directed in the listing. Please apply with cover letter & resume to hello@aspirecpa.ca |
| Contact Name | Kim Sanderson |
| Address | unit D 712 10th St |
| Location | Radium |
| Phone | (250) 341-5655 |
| Fax | |
| kim@aspirecpa.ca | |
| Website | www.aspirecpa.ca |
| Date Posted | 2026-01-27 |
| Date Ending | 2026-02-10 |